Subscriptions involve regular payments from customers for access to a product or service. Compared to one-off purchases, this requires storing additional customer data. This extended data management is necessary to ensure accurate and continuous billing of the services.
Subscriptions screen
TRESIO processes your recurring revenue from subscriptions and service level agreements. This lets you see at a glance which income you can expect from your existing customers and how it affects your cash flow.
The “Subscriptions” screen shows:
- Category – name of the inflow category used for the forecast
- Name – name of the subscription
- Amount – how much you charge for the product or service
- Currency – which currency is used to pay for the subscription
- Periodicity – how often the payment occurs: Yearly, Semi-annual, Quarterly, Monthly, Weekly, Daily or Custom. With Custom, two additional fields appear where you can set a custom interval (e.g. every 1 month).
- Starts on – date the subscription begins
- Updated – date the entry was last edited
- Cancellation date – date the subscription was cancelled
Adding subscriptions manually
To manually create a new subscription, click “New” and fill in the following in the “Create a new entry” window:
- Name of the subscription.
- Category: choose either an existing category from the “Inflows” area (e.g. Sales or Other income), or create your own dedicated category for your subscriptions in the Categories area – it will then also be available for selection here. If no category is assigned, the entry stays “Unclassified”. More on creating your own categories [here].
- Currency and amount of the subscription.
- Periodicity: Yearly, Semi-annual, Quarterly, Monthly, Weekly, Daily or Custom. With Custom, you also set your own interval (e.g. every 1 month).
- Starts on, the date the subscription begins.
- Cancellation date, if the subscription has already been cancelled. Otherwise, leave the field empty.
Click “Create” to finish
Automatic import via Stripe
As an alternative to manual entry, you can have your subscriptions imported automatically from Stripe. This integration synchronizes your subscription information and lets you forecast the Stripe subscription revenue on a daily basis.
To set up the integration:
- Open Integrations.
- In the “Subscriptions” area, find the “Stripe” tile and click “Connect”.
- In the Stripe setup process, provide your business location and business type and complete the connection.
- Once connected, your Stripe subscriptions are imported automatically and updated continuously.
Editing, removing or exporting subscriptions
Above the list, you can edit or remove an entry previously selected via checkbox. You can also export the list at any time via “Export”, e.g. as an Excel or PDF file.
Viewing your subscriptions in TRENDS
The evaluation of your subscriptions takes place in TRENDS.
- Open TRENDS in the main menu.
- Scroll down in the table below the chart to the “Subscriptions” row (below “Available cash”).
- Activate the checkbox for “Subscriptions”. Your subscriptions will then also appear as their own series in the chart above the table, labeled “Subscriptions” in the legend.
- Click the icon next to “Subscriptions” to expand or collapse the row and view your individual subscriptions (e.g. Sub 1, Sub 2) with their respective amounts per period.
If you have subscriptions with different periodicities, they are first grouped by cycle (e.g. “Inflows, Monthly”, “Inflows, Quarterly”) before the individual subscriptions are listed underneath.
Tutorial video (02:27)
If you’re interested in learning more, you can watch our German-language tutorial video.